Introducing Poptop’s AI Sales Assistant: Your New Partner in Boosting Bookings and Sales

At Poptop, we want our suppliers to focus less on the admin and more on perfecting their craft. We understand that the day-to-day management of inquiries, bookings, and client communications can take valuable time away from what you do best—delivering extraordinary experiences.

 That’s why we’re thrilled to introduce our newest feature: the Poptop AI Sales Assistant!

This clever tool is designed to make your life easier by keeping you on top of your Poptop tasks. With its smart prompts, the Poptop AI Sales Assistant will help you secure more bookings, improve communication with clients, and ultimately grow your business.

What is the Poptop AI Sales Assistant?

Think of it as your own personal sales partner, working in the background to make sure no opportunity or booking is missed. The AI Sales Assistant will analyse your bookings and client conversations – it will then prompt you with certain actions to take which will help you close deals and increase bookings.

It’s a game-changer for your business, helping you focus on the actions that drive results and should become part of your everyday routine at Poptop.

What prompts will the AI sales assistant send you?

Here are the prompts:

1. Deposits Awaiting Confirmation

• What it is the prompt: Reminds suppliers to confirm client deposits quickly to secure bookings and boost confidence.
• Why it matters: Speeds up the booking process and reassures clients that their event is on track.
• What step to take:

2. Call Requests Awaiting Completion

• What it is the prompt: Reminds suppliers to call clients back clients who have requested a call
• Why it matters: Builds trust with clients having a conversation with the supplier regarding their event
• What step to take:

3. New Messages That Need a Response

• What it is the prompt: Flags unread or unanswered messages from clients, ensuring timely communication.
• Why it matters: Prompt supplier replies improves customer satisfaction and increases booking conversion
• What step to take: Follow up with an answer to the clients query

4. New Clients Awaiting a Welcome Message

• What it is the prompt: Prompts sending a friendly welcome and intro to new clients 
• Why it matters: A friendly introduction can engage clients and build a relationship that may result in a booking
• What step to take: send a welcome message “Hi clients name, I am so glad to say we are available and would love to attend your party”

5. Bespoke Requests Awaiting Confirmation

• What it is the prompt: Prompts suppliers to review and confirm if they can cater to the bespoke requirement
• Why it matters: Shows flexibility and responsiveness to clients needs, helping secure more bookings.
• What step to take: send a  message “Hi client’s name, yes your bespoke requirements would be absolutely no trouble at all.”

6. Availability Requests Awaiting Confirmation

• What it is the prompt: Prompts suppliers to confirm their availability for specific dates.
• Why it matters: Helps clients make quick decisions, increasing the likelihood of bookings.
• What step to take: Confirm availability for the clients date

7. Clients Who Might Need a Follow-Up Message

• What it is the prompt: Flags clients who may need a follow up as the booking is not yet finalised
• Why it matters: Keeps potential clients engaged and improves the likelihood of conversion.
• What step to take: Engage with the client again “Hi client’s name, I am just following up to see if you’re still interested in my services”

8. Events Happening Soon

• What it is the prompt: Reminds suppliers to confirm details and reassure clients before their event date.
• Why it matters: Ensures everything runs smoothly and builds client trust.
• What step to take: Send a message to the client “Hi clients name , just to let you know we are all set for your event next week”

9. Reviews Awaiting Your Response

• What it is the prompt: Prompts suppliers to reply to client reviews
• Why it matters: Engaging with reviews improves your reputation and builds stronger client relationships.

What step to take: Respond to the review “Hi clients name, thanks so much for your review – it was a great night and the 5 stars means a lot to my business”

Why the Poptop AI Sales Assistant is a Game-Changer

This tool isn’t just about managing tasks—it’s about increasing sales and bookings. Here’s how the Poptop AI Sales Assistant can make a real difference:

• Boost Sales: By acting on the assistant’s prompts, you’ll secure bookings faster and increase your revenue.
• Save Time: Let the AI keep track of tasks, so you can focus on delivering extraordinary party experiences.
• Improve Client Relationships: With timely communication and thoughtful follow-ups, you’ll build stronger connections with your clients.

Stay Organised: No more missed opportunities or forgotten tasks—the AI ensures you’re always on top of what matters most.

Get Started with the Poptop AI Sales Assistant

The Poptop AI Sales Assistant is now available to all our suppliers. It’s simple to use and should become a part of your daily routine on Poptop. We advise logging in every day and clearing your tasks on your AI sales assistant. 

Ready to take your business to the next level? Log in to your account today and start making the most of the Poptop AI Sales Assistant. It will help boost your bookings, wow your clients, and achieve your goals.