How To Book A Live Wedding Music Band For Your Special Event

Laurel Pymm

7 years ago

So you’ve decided to have some live music at your wedding or private event, but now you’re scratching your head thinking “how do I do this? There are so many things to think about!”

Don’t worry! Here are our tops tips to help you decide.

Have as much information as possible in the event description.

Bad example:

Wedding. Indoors. Need a band.

Good example:

Hi, I’m organising my (indoor) wedding on the 4th of August 2019 at the Strand Palace Hotel in London. We’d love to have a live wedding music band for the evening as both my fiance and I met at a gig. Genre wise, something quite upbeat and modern would be fab, sort of indie/rock.

 We can provide food for you, please let us know in advance if you’d like that and if you have any dietary requirements. 

 We can’t wait to hear from you.
 8pm-10pm: Live Band

Think about the LIVE MUSIC Genre/Style

Examples:

String Quartet
Solo Singer – Jazz
Solo Singer – Vintage (20’s-50’s)
Solo Musician – Signing Guitarist
Live Band – Soul & Motown
Live Band – Rock

There is a lot to choose from, so if you’re having trouble, give your personal concierge a call and they can talk through some options with you.

Have a budget in mind

Each kind of supplier will have differing costs, but full wedding music bands will always cost more. Remember that although you may be on a budget, bands need to cover their costs too.

For example:

If you require a solo singer or singing guitarist then the budget can usually be set at around £300 (plus VAT)
For a full band, you may need a budget of around £500+ (plus VAT)
Specialist bands may cost more e.g. Soul & Motown

Ask the LIVE band questions

For example:

If they’re there all day, they will need feeding, ask them what they need
Check if they have their own PA system, if not (and they need one) you will have to provide this.
How much time to they need to set up?
How long is their set?
Do they do requests?
How much space do they need?

Try and book as far in advance as you can

The more notice you give, the higher chance we have of finding something for you and the more likely it is that you can find the supplier you really want. We do appreciate this may not always be possible.

Check with the venue if there are noise restrictions. The last thing you want is the band being cut off half-way through.

Decide what time you want them to start

The standard times are:

Ceremony
Drinks Reception
Wedding Breakfast
Reception/Party

Reply to our BANDS & MUSICIANS

This may sound quite obvious, but clients who respond quickly to our suppliers are more likely to secure their booking. Of course, we don’t mean you have to reply the second you get a message, but if you leave a supplier hanging for too long, they may have another booking by the time you get back to them.

If it’s going to take a while until you are able to make a decision, that’s okay! Just let the supplier or us know.

Let us know if something isn’t working or you need help

Send us an email (paige@poptop.uk.com) or give us a call and we can help you.

For example:

A supplier you require isn’t responding – we can contact them to speed things up.
You’re unsure how to proceed with something – we are on hand to help you.

You can always refer to this guide too.

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Laurel Pymm

Event Expert & Client Success Manager.

Passions: Dance, food, dogs, Marvel Cinematic Universe, travelling, climate change, R’n’B music.